8 Most Effective Email Templates for Chasing Payment

Invoice Collection Email Template (Before 2 days of the due date)

Email Subject Line: Reminder for Invoice {Invoice ID}

Message:

Hello {Client Name},

We hope you are doing fine. This is just a humble reminder that the invoice {Invoice ID} we had sent you on {invoice date} is about to be overdue in 2 days (i.e. on {due date}). Kindly ensure you make the payment before the due date to avoid any late payment fees.

If you have any questions regarding the invoice, feel free to contact us. We’d be more than happy to help you out.

Thank you!

{Your Company’s Name}

Payment Reminder Email Template (The next day of the due date)

Email Subject Line: Your Invoice {Invoice Number} has Passed the Due Date

Message:

Hi {Client Name},

I hope you are doing well. This is just to remind you that payment on {Invoice Reference Number}, which we sent you on {Date}, has passed the due date.

I am sure you must be busy, but I would appreciate it if you look over the invoice once again when you get the chance. Please contact me if you have any queries/questions.

Thank you!

{Your Name}

Overdue Invoice Email Template (30 days after the due date)

Email Subject Line: Your Invoice {Invoice Reference Number} is Overdue for The Last 30 Days

Message:

Hi {Client Name},

As per our records, we have not received the payment of {Amount} for {Invoice Reference Number}, which is overdue by 30 days. We would appreciate it if you could make a payment on an urgent basis to avoid late payment charges.

If you have already sent a payment, please disregard this email notice. And if you have lost the invoice, please let me know, we will arrange a new copy for you.

Thank You,

{Your Name}

Chasing Payment Email Template (60 days after the due date)

Email Subject Line: The Last Reminder for Invoice {Invoice Reference Number}

Message:

Hi {Your Client Name},

This is the last reminder for the payment due on your {Invoice Reference Number}, the total amount of {Amount}, which we sent on {Date}, is due for the last 60 days. You can make payment using your preferred payment method indicated (i.e. credit cards – credit card charges may apply) in your business invoice as soon as possible to avoid any legal actions.

If you have any questions, you can contact me, I’d be happy to help you out.

Thanks,

{Your Name}

Late Payment Reminder Letter Template (90 days after the due date)

Email Subject Line: {Your Business Name} Invoice Payment Reminder {Invoice ID}

Message:

Hello {Your Client Name},

This is to remind you of the payment due on your {Invoice ID}, the total amount of {Amount}, which was issued on {Date}, is due for the last 60 days. Kindly make payment using any available payment method of your convenience (i.e.{your preferred payment gateways}) in your invoice as soon as possible.

If you have any queries, you can contact us. We’d be happy to help you out.

Thanks,

{Your Company’s Name}

Late Payment Reminder Letter Template (91 days after the due date)

Email Subject Line:Your Business Name}: Late payment fees notification for {Invoice ID}

Message:

Hi {Your Client Name},

We regret to inform you that you were failed to pay the invoice ({Invoice ID}) issued on {invoice date} for an amount of {invoice amount} within the due date, which was {due date}.

As per the agreement, you are liable to pay the late payment fees of {late payment fee percentage}% of the invoice amount {invoice amount}. This means you are now obliged to pay {total amount + late payment fees} in total.

We have attached the invoice herewith mentioning the late payment fees and all the payment instructions.

Thanks,

{Your Company Name}

Late Payment Notice Template (98 days after the due date)

Email Subject Line:{Your Business Name}: Late Payment Notice for {Invoice ID}

Message:

Hi {Your Client Name},

YOU ARE HEREBY NOTIFIED THAT you have failed to pay the invoice in a timely manner for the services/products you bought from our organization. Continued failure to pay the invoice shall oblige us to pursue legal action.

This is to urge you to contact the customer support service immediately and to pay the due payment or ask for guidance for payment instructions.

If you still fail to pay the invoice, the next communication will include a 3-day notice to pay the invoice, failing to act on which will initiate immediate legal action against you.

Kindly reach us immediately to resolve this issue.

Thanks,

{Your Company Name}

THREE DAY NOTICE TO PAY Template (105 days after the due date)

Email Subject Line:{Your Business Name}: THREE DAY NOTICE TO PAY {Invoice ID} BEFORE LEGAL ACTION

Message:

TO: ________________________________________________, and to all other persons and occupants in possession:

YOU ARE HEREBY NOTIFIED that the invoice is now due and payable for the services/products bought by you, being the invoice ID _____, for the amount of _____, issued on _________].

Your account is delinquent in the amount of $_____________.

YOU ARE HEREBY required to pay said amount in full within three (3) days or legal proceedings will be instituted against you to recover the payment, and to recover damages together with court costs and attorney’s fees.

AS REQUIRED by law, you are hereby notified that a negative credit report reflecting on your credit history may be submitted to a credit reporting agency if you fail to fulfill the terms of your credit obligations.

PAYMENTS must be made to the organization at the following address:

{Your Company address}

The contact number for the above-mentioned organization is {phone # of Mgr.’s office}.

Sincerely,

{Your Company’s Name}