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Tired of manually tracking your billable hours?
Make invoicing effortless with our Hourly Invoice Template. Designed specifically for freelancers, consultants, and small business owners who need a simple solution to manage their billing process.
Managing multiple clients or handling complex projects? Don’t worry; this professional invoice template helps you record every hour worked and ensures you get paid promptly.
Ready to save time and get paid faster?
Being a profound expert who is deliberately involved in rendering services on an hourly billing method, your main focus should be on generating billable hours and not the invoices. Leave that to us. Our hourly rate invoice template will help you create standardized invoices with a personal touch.
For your ease and flexibility, we are here with different file formats for hourly invoices like Google Docs, Microsoft Word, Microsoft Excel, Google Sheets, and Adobe PDF. Pick the one that best suits your need.
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Delivering the best service is halfway through getting paid faster. The other half is creating and sending professionally-built invoices. That’s where invoice templates play a significant role.
InvoiceOwl has been helping contractors for a long time now, and one of the reasons why most of the contractors liked our templates is all of them are free and customizable.
Personalize your invoice by selecting color, layout, and format.
Choose a color that matches your business personality.
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An hourly invoice template is meant for individuals or service providers who charge clients based on an hourly rate. These include freelancers, contract employees, or small business owners.
Use free hourly invoice templates to send professional invoices to help your brand look competent. It will also help you and your customer track the hours spent on a specific job. This will ensure that you are getting the right amount for the work done.
While writing your tasks, ensure to clarify the exact state of your task, whether it is in the works or is accomplished. Additionally, also add how long every task took to complete with the help of an invoice generator.
Here are some of the individuals that can make use of a free invoice template as listed below:
An hourly invoice typically includes the following components:
Tired of wasting time on manual invoicing?
Streamline your billing process with our easy-to-use template.
Here, we will showcase ways to use our user-friendly invoice templates that require no advanced skills.
When creating an hourly invoice template, you should include the following charges:
A virtual assistant invoice template specifies the amount billed for each hour of work, along with a description of the tasks performed.
A writer charging per blog post, might offer a discount, resulting in multiple lines for different types of work on his invoice.
Any extra services or products provided, listed as separate line items with their unit price and total cost. This classification will ensure transparency with the client.
The total of all charges for hourly rates, additional services, or products before taxes are applied. This subtotal offers a clear picture of the cost for work.
Any applicable taxes, federal, state, and local sales taxes based on American tax regulations, clearly listed to show how much tax is being added to the subtotal.
The final amount, including all charges and taxes and discounts or late fees. This total amount should be showcased in invoice in a larger font.
Sending invoices professionally and efficiently ensures you get paid on time. Here’s how:
Yes, you can add particular payment terms, such as late fees, due dates, and payment methods, to ensure clear communication with your clients.
The legal requirements for hourly invoices in the U.S. include tracking work hours accurately and ensuring hourly rates meet federal labor laws (Fair Labor Standards Act) or state minimum wage laws. In addition, invoices must include clear service descriptions, display taxes, and be stored for 3–7 years. It is also important to follow state laws like California’s AB5 for freelancers and disclose late fees upfront for compliance.
Users can opt for time-tracking tools or add hours manually for every task or project. These invoice templates offer specific fields to add hours and calculate the cost automatically as per your hourly bill.
In times of dispute, you can always refer to the time-tracking records and project contracts. Make sure to offer a clear breakdown of hours and services, with the priorly decided rates. It will be of great help in solving any discrepancies.
One of the best ways to handle late payments is to add a late payment policy in the payment terms section of the invoice. You can also add a specific deadline for the payment. If required, add a penalty or interest section in case the client misses the payment date.
Absolutely! Most hourly invoice templates, including those from InvoiceOwl, are fully customizable, allowing you to add your logo, adjust fields, and modify terms to fit your specific needs.
The most important components of an hourly invoice template consist of the client’s information, description of tasks performed, the hourly rate, hours worked, and the total amount due.
The best time-tracking method for hourly invoices is to use a software or mobile app. With the help of this software, you can maintain both accuracy and consistency. A handful of professionals rely on timesheets or integrated invoicing software to maintain precise billing records.
Template design features can significantly improve hourly invoicing by streamlining the entire billing process, enhancing clarity, and making your invoices look professional. Opting for a template design helps to showcase your brand image and ease the process of making invoices for the clients to review. It is always recommended to choose a template with a clean layout and customizable fields for an automated process.
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