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Need to receive faster payments?
Simplify your invoicing process with free trucking invoice templates.
Our customizable templates make it easy to send professional invoices in minutes, help you keep track of payments, and let your business run smoother
Save time, reduce paperwork, say goodbye to mundane administrative tasks, and get paid faster!
You already put in long hours on the road — the last thing you need is the hassle of invoicing. After irregular work schedules and tight deadlines, getting paid promptly shouldn’t be another challenge.
Our free invoice templates allow you to quickly generate invoices without compromising efficiency, accuracy, and professionalism.
Whether you’re an independent truck driver or manage a fleet, our free trucking invoice template helps to meet your business needs. These downloadable templates are ready for immediate use—just add your details, and you’re good to go! Compatible with all devices, they help you stay professional on the road.
Create and share invoices with your clients in preferred formats, such as Google Docs, Google Sheets, Microsoft Excel, Microsoft Word, and Adobe PDF.
Available template styles
Trucking
Freight
Border crossing
Expedited shipments
Go One Step Ahead
Both working with contract laborers and preparing a manual invoice is a burdensome task. What’s burden-relieving is adding an InvoiceOwl software. Unlock ample benefits and win more clients Get Started Now!
Recurring clients
No trucking business is the same, and neither should your invoices be. Our invoice template for the trucking business allows you to customize it according to your business needs.
One of the reasons most of the contractors liked InvoiceOwl’s templates is that all of them are free and customizable. You can personalize your invoice by selecting color, layout, and format.
Add your logo, personalize fields, and adjust the layout to suit your business needs.
With InvoiceOwl, creating professional invoices is quick and easy. Ensure your invoices reflect your unique branding while including all necessary information like mileage, delivery details, and additional charges.
Customization Options
Choose a color that matches your business personality.
Download Invoice
Managing a trucking company is no cakewalk. In a high-risk profession, the last thing you want is delayed payments. Professional invoice templates come to the rescue in the following ways:
Handle truckloads of Invoices with ease.
Reduce administrative tasks and send quick payment requests with trucking invoice templates.
Just follow these 5 important steps to create a trucking invoice from a template and you’re ready to send!
You don’t want to disrupt your cash flow. Send quick invoices using invoice templates to ensure timely payments and up-to-date accounts receivables.
Personalize wherever you can! Add brand flavors of your trucking company such as logo and colors to enhance your brand’s professionalism.
Leave no room for confusion. The clearer your payment terms are, the more likely you’ll receive the payments on time and experience less back and forth.
Hidden costs are never a good idea. Add the costs of mileage, rate per mile, and overhead costs associated with the trucking services for a clear breakdown.
Instead of downloading a free template every time, you can simply create invoices, leverage e-signatures, and automate the process using an invoice generator.
Stay compliant with Driver Qualification Requirements, Department of Transportation and Federal Motor Carrier Safety Administration regulations.
Trucking invoice templates accelerate your daily business operations by generating customized trucking invoices in minutes. They find it useful in several ways such as effective documentation, easy customer billing, record keeping, and resolving disputes.
A trucking invoice reflects a detailed breakdown of the services rendered by the truck drivers, including the type of shipment, the number of goods transported, the weight of the transported goods, and the date and location of the shipment.
With the help of trucking invoices, it becomes very easy to keep a clear breakdown of the money that the customer owes to the trucking company. It works as evidence of income and can be further used for tax filing purposes and financial reporting.
Various types of trucking invoices are used by the trucking companies such as standard invoices, detailed invoices, freight bills, consolidated invoices, and time-sensitive shipment invoices.
The trucking invoices should consist of the following essential information such as the business name, logo, and contact details, invoice number and invoice date, client name and address, description of services rendered, amount due after service rendered, and payment terms.
To ensure compliance standards with the US regulations, particularly those of the FMCSA and DOT, you need to ensure that your invoice contains the USDOT number, motor carrier authority, and any relevant state-specific permits. In addition, you need to document all the services provided, including detailed descriptions and costs, and retain copies of all invoices for at least three years for potential audits or inspections by DOT or FMCSA authorities. Finally, clearly outline payment terms, including methods such as MasterCard, debit cards, and PayPal, due dates, and any penalties for late payments.
There are various benefits of using a trucking invoice template. It helps you generate invoices from scratch in no time, easily track client details for future reference, keep a record of payment due dates, and minimize the chance of being overdue.
Invoice template also helps to maintain the professional appearance of the trucking companies’ invoices, as trucking invoice templates are in a pre-determined format. It doesn’t require expertise to generate pre-defined invoices. Finally, it helps you create custom-based invoices that meet your needs and requirements.
A trucking invoice template improves professional appearance by providing a structured branded format that includes your company logo, clear service descriptions, and itemized charges. In the U.S. market, a professional-looking invoice helps establish trust with clients, shows attention to detail, and ensures clarity on charges like freight, mileage, and fuel surcharges.
Say Hello to Effortless Invoicing for Your Trucking Business!
Try InvoiceOwl to take control of your payments and automate trucking invoice generation today.
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